Board Minutes - December 2012


Cochise Terrace LOA
Board Meeting
December 12, 2012

Meeting was called to order by President Mary Glazman at 7:15 PM.
Present were board members Pete Wangsness and Art Bale, and Treasurer Anita Gilmore.
Absent were board members Phyllis Peterson and Dutch Van Wyk, and Secretary Vickie Manning. The minutes of this meeting could not be recorded since the recording device was not available.

1. Comments:
There is still a problem with motorized vehicles such as golf carts and backhoes and other
construction machinery using the walkway between lots 33 and 34. Several suggestions were
offered which might actually solve the problem. Art said that the Workkampers have been
informed not to use the walkway with backhoes and such.

2. Minutes:
There was a correction to the Nov 2012 minutes. Trash collection is $5.50 per month  
per lot, not $6.00 as stated in the minutes. Motion to accept the minutes as corrected made
by Pete, seconded by Art. Motion carried.

3. Treasurer's report:
The report was only the account  balances report. Questions were raised because 3 of the CD accounts showed 0.00 balance. One of these CDs was at the Credit Union in Benson, the other 2 were at the Commerce Bank  In Tucson. The CDs are our reserve for major expenditures such as road repairs. The goal is to have multiple CDs with maturities evenly spaced through the year so if we need the money  
for repairs, it will be available with a minimum of penalties for early withdrawal. We had 2 CDs
at the Credit Union with the same maturity date, so one was not rolled over when it matured.
Due to changes in banking regulations and homeland security procedures, it has become
complicated to add or remove signatories on an account. As a result, we decided to move all
our money to the Credit Union. As the CDs at the Commerce Bank matured, we withdrew
the money and deposited it in the LOA savings account at the Credit Union. At the
appropriate times, new CDs will be purchased at the Credit Union. Since interest was
generated by those CDs before they were closed, the accounts still need to be carried on the
LOA books.
The treasurer’s report was accepted.

4. Old business: None

5. New business:
Many members have expressed concerns that we are losing our sense of community. Several
ideas for were discussed, including an ice cream social, a hayride, decorating a float for a local
parade, but more ideas are needed. For broader input from members this will be an agenda
item at the annual meeting.

The tentative proposed budget for 2013 was presented for review and discussion. A slim
surplus of income over expenses is projected but no additional money is being allocated to
reserve funds.

Art brought up the problem of vehicles speeding throughout the gated area. It was discussed
at the HOA meeting. This will be on the agenda at the LOA annual meeting.

6. Motion to adjourn was made by Pete, seconded by Art. Motion carried.
Meeting adjourned at 8:00 PM.

Respectfully submitted,
Mary Glazman, for Vickie Manning