Board Minutes - December 2013



Cochise Terrace LOA

Board Meeting

December 11, 2013


The meeting was called to order at 7:05 PM in the View Room by President Mary Glazman. Board members and officers present were Dave Allmendinger, Ed Geise, and Treasurer Anita Gilmore. Absent were Board members Pete Wangsness and Art Bale. LOA members attending were Don Feller and Jerry Glazman.

The meeting was opened to comments. There were no comments.


Minutes from the Nov 13 th board meeting:
There were no additions or corrections. Motion made by Ed Geise, seconded by Dave Allmendinger to accept the minutes. Motion carried.


Treasurer’s report:
The Treasurer reported the account balances as of 12/11/2013. The 2014 trash collection bill ($4980) has not been paid yet . A 5th CD has been purchased which does not affect the overall total balance. The Treasurer's report was accepted as read.


Committee reports:
Nominating committee – the committee consisted of Phyllis Peterson, Ginny Allen and Mary Glazman. The terms of current board members Peter Wangsness and Mary Glazman expire at the end of this year. Both accepted nomination. Self nominating forms were distributed to all lot owners. No one self nominated. Two lot owners self-nominated for the appointed Treasurer's position.


Common Area – Dave Allmendinger, chairman of the Common Area Committee, reported that the common area is a mess. The firewood pile is being treated like a dumping area with much of the wood being dropped off not being suitable for a campfire because it is painted or too long to fit into the covered firepit. Dave Allmendinger, Ed Geise and Jerry Glazman will get together at 10 AM, Wed, Dec 18, in the common area to sort through the wood with useable pieces being cut to length and stacked on the new firewood rack.


ACC - Ed Geise, chairman of the ACC, and Sue Allmendinger, ACC committee member, did a great deal of research on ACC rules and guidelines and Benson town building codes in order to make sure that Gary Kessler's proposed shed addition was in conformity prior to being approved. It was stressed that the guidelines need to be followed before plans are given approval otherwise what is the point of having the ACC. During the winter months, finding ACC members for the required two signatures on submitted plans is easy. It gets to be harder over the summer when most of the committee members are away. How to get approval during the summer months, i.e., from May 1 to Sept 30, was discussed. The consensus was that during the summer months, plans submitted for approval will need to be mailed to ACC members, which will cause some delay as compared to plans submitted between Oct 1 and April 30 when at least 2 ACC members will be on site.


Thanks to everyone, Committee members, Board members, Officers, for all the work they have done this past year.


Old Business:
Follow up on the grills and tables that Vicki and Paul Helwig used for pot lucks and such. According to Vicki, they are stored in Fred Elwood's shed.


New Business:
We are getting quotes for the cost of memorial plaques.


The front gate needs repair. Art Bale had suggested that the gate be open from 8 AM to about 5 or 5:30 PM to reduce wear and tear. While most lot owners polled were OK with this, those opposed had very valid reasons. However, Dennis Moore (HOA President) who has experience with keeping the gate functioning, thinks it is a waste of money to keep repairing the gate. He solicited quotes for replacing the electronics and gave us a copy of the quote that he said the HOA Board had voted to accept. The total cost is $3043.00, to be split equally between the HOA and the LOA. After looking over the quote and discussing it, the LOA Board members felt that since none of them are knowledgeable about the electronics and gate operation detailed in the quote, they need more time to consider the proposal before approving the expenditure of LOA funds. A motion to table discussion until the Jan 8, 2014 Board meeting was made by Dave Allmendinger, seconded by Ed Geise. The motion to table passed.


Adjourn:
There being no further business to come before the Board, Ed Geise moved to adjourn, seconded by Dave Allmendinger. Meeting adjourned at 8:10 P.M.


Respectfully submitted,

Acting secretary Mary Glazman


The next regular meeting of the LOA Board of Directors will be Wednesday, January 8, 2014, at 7:00 PM in the View Room.


The Annual meeting will be on Sunday, January 12, 2014, at 2:00PM in the Barn.


Time and place for counting the ballots to be announced. Notification will be made via e-mail and printed notices posted on the LOA bulletin board in the LOA common area and on the LOA bulletin board in the Crow's Nest.