Cochise Terrace LOA
Board MeetingJanuary 8, 2014
The meeting was opened to comments. There were no comments.
Minutes from the Dec 11, 2013 board meeting:Copies of the December meeting were distributed. There were no additions or corrections. Motion made by Ed Geise, seconded by Dave Allmendinger to accept the minutes. Motion carried.
Treasurer’s report:Balance reported as of 12/31/2013. The balance includes the checking and savings accounts and 4 CDs. The Treasurer's report was accepted as read. A few bills received have not been paid yet. Dues received have been deposited. A few people have not yet paid their 2014 dues. Reminder letters will be sent. A few people have reported they never received their dues notices. It looks like there might have been a problem with the post office with one batch of dues notices mailed.
Committee reports:Nominating committee – the committee consisted of Phyllis Peterson, Ginny Allen and Mary Glazman. The committed met Jan 4, 2014 in the Crow's Nest to count ballots. 42 ballots were received. The final vote count was Peter Wangsness 41 votes, Mary Glazman 41 votes.
Common Area – Dave Allmendinger, chairman of the Common Area Committee, reported that the pile of scrap dumped in the common area has been cleaned up. Thanks to Ed Geise and Jerry Glazman who met with Dave to sort through the scrap. Burnable wood was cut to length and stacked in the new wood rack. Kindling was put into a covered galvanized trash can. All non burnable trash (plywood, strand board, particle board, pressure treated wood, formica counter top pieces) were bagged and hauled off.
ACC - Ed Geise, chairman of the ACC, will contact one ACC member whose term has expired to see if he would accept re-appointment to the ACC for a two year term.
Old Business:The itemized quote for repairs to the lower gate was discussed. The quoted price is $3242.77 for parts, labor and tax. Since the gate is jointly owned by the LOA and HOA, all expenses related to the gate are to be split 50/50. Ed Geise moved that the LOA pay for half of the repair to the gate, seconded by Dave Allmendinger. Motion passed unanimously.
It will be discussed and voted on by the members at the annual meeting whether the gate should be closed all the time or if it can be left open during the day in winter to reduce wear and tear, recognizing that both LOA and HOA members will need to agree to the same thing.
New Business:The board appointed Jay Hocking as the new Treasurer of the LOA, replacing Anita Gilmore who resigned. Motion to appoint Jay made by Dave Allmendinger, seconded by Ed Geise. Motion carried unanimously. Welcome Jay, and thank you. Thanks to Anita for having served as Treasurer for the past two years.
Anita Gilmore had the LOA's insurance policy reviewed by a local insurance broker. We can get slightly better coverage for the same amount from the same insurance carrier by switching insurance agencies. Ed Geise made a motion to raise coverage on the gate from $5000 to $10,000, seconded by Dave Allmendinger. Motion carried unanimously.
Copies of the proposed 2014 Budget were distributed and discussed. The proposed budget will be presented to the LOA members at the annual meeting for discussion and approval.
The board meetings have been held on the 2nd Wednesday of the month at 7 PM because 2 board members/officers had full time jobs. Since at this point, neither of them is on the board, it was suggested that we change the board meetings to earlier in the day. We need to check on the availability of a meeting room before making any final decision.
Adjourn: There being no further business to come before the Board, Dave Allmendinger moved to adjourn, seconded by Ed Geise. Motion carried. Meeting adjourned at 8:25 P.M.
Respectfully submitted,
Acting secretary Mary Glazman
The next regular meeting of the LOA Board of Directors is currently scheduled for Wednesday, February 12, 2014, at 7:00 PM in the View Room. This may change.
The Annual meeting will be on Sunday, January 12, 2014, at 2:00PM in the Barn.
